Pricing
Coastal VA Solutions is pleased to offer its Clients adaptable, professional and affordable virtual business support. Better still all our services are offered on a use as you need basis, so the amount of work you wish to delegate to us, be it 10 hours a month, 50 hours a month or something in between is completely up to you.
To ensure you have the flexibility of using our services as and when required, we offer a variety of packages to suit your needs.
If you have consistent and ongoing work that you need us to take care of, our below retainer packages are the perfect solution for you, and the more we work, the cheaper it gets!
If our retainer packages are not ideal for you right now, as you’re not too sure how many hours of support you may need when you first start working with us, that’s OK, we can work with your business on our standard hourly rate until you feel comfortable to enter into a longer term arrangement.
We also offer FOUR value-packed, ‘all inclusive’ service based packages, which are ideal if you are seeking some support with your meeting and event administration or travel requirements. Whether you’re a Professional Speaker, Entertainer, Business Owner, Executive or Event Manager, we are here to help you maximise your productivity and save you from wasting hours and hours of your precious time. Stop getting bogged down in the small stuff and start to focus on the tasks you love, are good at and that actually make you money.
Retainer Packages
Business BASICS
10 - 19 hours per month- 6 monthly or 12 monthly agreements available
- Invoiced monthly in advance
- All prices in $AUD
- GST not applicable
Business PLUS
20 - 29 hours per month- 6 monthly or 12 monthly agreements available
- Invoiced monthly in advance
- All prices in $AUD
- GST not applicable
Business PREMIUM
30 - 39 hours per month- 6 monthly or 12 monthly agreements available
- Invoiced monthly in advance
- All prices in $AUD
- GST not applicable
Business PLATINUM
40+ hours per month- 6 monthly or 12 monthly agreements available
- Invoiced monthly in advance
- All prices in $AUD
- GST not applicable
THE FINE PRINT – Retainer Packages
- Standard hourly rate is currently $48/hour and is invoiced weekly on a pay as you use basis.
- A minimum of 2 hours work is required per week for hourly rate Clients, thereafter all charges will be based on 15 minute increments.
- Unused packaged hours do not roll over to the following month.
- On-site assistance is available for local Clients located in the Port Macquarie region and for Clients needing on-site assistance at their corporate events. Half day (4 hours) or full day (8 hours) packages available.
- Services Agreement to be signed by Client prior to any work commencing.
- Work requested by Client to be completed outside of normal business hours and/or at short notice (within 24 hours) will incur additional charges as per Services Agreement.
- Prices subject to increase at the discretion of Coastal VA Solutions.
Event and Travel Administration Packages
Meetings Made Easy
A valuable time saving package for any Business Professional or Event Manager who requires some assistance with coordinating their next meeting.- Initial consultation via phone or zoom to discuss & understand requirements
- Manage incoming/outgoing communication between Client/Venues/3rd party suppliers
- Research various venues & shortlist most suitable
- Source comparative quotes from shortlisted venues & provide to Client for final selection
- Negotiate rate & payment terms with venue to ensure Client needs are met
- Liaise with venue to coordinate event specifics such as catering selections, room set up, IT requirements, breakout spaces, start/end/break times, WiFi access
- Facilitate final contract & send to Client for signing
- Liaise with 3rd party suppliers such as meeting facilitator or caterer if required
- Prepare daily run sheet/s
- Introduce Client via email to on-site Event Coordinator who will be the contact on the day of the meeting (if VA is not present)
- Package price available for up to 30 delegates
A Speakers Saviour
A valuable time saving package for any Professional Speaker or Entertainer who requires some assistance with coordinating their next speaking engagement.- Initial consultation via phone or zoom to discuss & understand requirements
- Manage incoming/outgoing communication between Speaker/Speakers Client/Speaker Bureaus or Event Manager
- Source & book flights
- Source & book ground transportation
- Source & book accommodation
- Prepare final itinerary
- Prepare event run sheet
- Manage Speaker contract
- Arrange IT & audio visual requirements with venue or 3rd party
- Schedule pre-event call/s with Speaker & their Client to ensure content meets event objectives
- Schedule dinner or breakfast meeting with Speaker & CEO/Executive hosting event
- Arrange videographer to film event
- Compile a spreadsheet listing attendees contact details
- Send all attendees a post-event survey seeking feedback & testimonials on Speakers performance
Time Saving Travel (single)
A valuable time saving package for any Entrepreneur, Business Owner or Executive who requires some assistance with planning and booking their next business trip.- Initial consultation via phone or zoom to discuss & understand requirements
- Prepare travel booking form and send to Client for completion
- Source and book flights (Max 4 flights)
- Source and book ground transportation (Max 2 bookings)
- Source and book accommodation (Max 2 properties)
- Prepare final itinerary
- Package for single traveler only
Time Saving Travel (group)
A valuable time saving package for any organisation who requires some assistance with planning and booking a business trip for their small team of superstars.- Initial consultation via phone or zoom to discuss & understand requirements
- Prepare travel booking form and send to Client for completion
- Source and book flights (Max 4 flights per person)
- Source and book ground transportation (Max 2 bookings)
- Source and book accommodation (Max 2 properties)
- Prepare final itinerary for each person
- Package for 2 to 10 travelers on identical itineraries
THE FINE PRINT – Event and Travel Administration Packages
- Total package price is a service charge for VA’s time only and does not include any venue, travel or 3rd party expenses. Client to pay all costs directly to supplier.
- GST not applicable on packages.
- 50% payment is due upfront with the balance to be paid two weeks prior to event
- Services Agreement to be signed by Client prior to any work commencing.
- Package price is for one event only. Repeat events that are identical will be discounted by 15% of the package price.
- Add on services are available and VA’s time will be charged at an additional $48/hour – examples of add-on services may include; creating invitations and managing RSVP’s; booking travel arrangements and accommodation; restaurant bookings; sourcing 3rd party suppliers, e.g. team building consultants, event stylists, cake suppliers or guest speakers; booking local tours and activities; printing name tags; preparing and distributing meeting papers or handouts; sourcing delegate gifts etc.
- On-site assistance at your event is available – Half day (4 hours) or full day (8 hours) packages available + all travel expenses.
- Venue site inspection service is available
- Prices subject to increase at the discretion of Coastal VA Solutions.
